LEGAL REGULATIONS AT THE PUMS DOCTORAL SCHOOL

Regulations of the PUMS Doctoral School[attachment 1] in force from 2023

Regulations of the PUMS Doctoral School[attachment 2] in force from 2022

Regulations of the PUMS Doctoral School[attachment 3] in force from 2021

The educational program at the Doctoral School[attachment 4] – for PhD students who started their education in the academic year 2023/2024

attachment (2023/2024)[attachment 5]

The educational program at the Doctoral School[attachment 6] – for PhD students who started their education in the academic year 2022/2023

The educational program at the Doctoral School[attachment 7] – for PhD students who started their education in the academic year 2021/2022 

The formal appointment of the promoter (s) – application[attachment 8]

According to the § 17 PUMS Doctoral School Regulations:

1. Within 3 months following the date of undertaking education, the thesis supervisor(-s) or the auxiliary thesis supervisor shall be appointed to the doctoral student.
2. Within 60 days following the date of undertaking education, the doctoral student shall submit to the Doctoral School Director an application to appoint the thesis supervisor(-s) or the auxiliary thesis supervisor.
3. The application for the appointment of the thesis supervisor shall include:

• doctoral student’s data,
• the proposed title of the doctoral dissertation,
• indication of the field and discipline in which the procedure will be conducted, along with the justification, purpose and assumptions of the doctoral dissertation
• a proposal of people to perform the function of the thesis supervisor(-s) or the auxiliary thesis supervisor, along with justification thereof,
• consent to take the function of the thesis supervisor(-s) or the auxiliary thesis supervisor,
• consent of the local Bioethics Committee or the local Animal Research Ethics Committee or a declaration of the candidate(-s) for the thesis supervisor, along with the justification that such consent is not required,
• opinion of the Department Board/Scientific Board of the Institute,
• other documents required by virtue of the Resolution of the Senate of Poznań University of Medical Sciences, specifying the procedure for awarding the doctoral degree.

The decision on the appointment of the thesis supervisor(-s) or the auxiliary thesis supervisor shall be made by the Doctoral School Director.

Individual Research Plan[attachment 9]

According to the § 10 PUMS Doctoral School Regulations:

1. The doctoral student, in consultation with the thesis supervisor(-s), shall develop the individual research plan and submit thereof to the Doctoral School Director within 12 months following the commencement of education.
2. The doctoral student shall submit to the Director a draft of the individual research plan within 12 months following the commencement of education.
3. Should an auxiliary thesis supervisor be appointed, the plan shall be submitted after such a supervisor has issued their opinion as well.
4. The individual research plan should be prepared in line with the template. A template form is provided annually in the announcement of the Doctoral School Director.
5. The draft of the individual research plan shall be verified by the Doctoral School Director. Should any formal deficiencies be identified, the Doctoral School Director shall request the doctoral student to supplement the above-mentioned plan.
6. Should the Director approve the individual research plan draft, it shall become the individual research plan within the meaning of the Act.
7. The individual research plan should define, in particular:

• Compulsorily:

1. the planned date of submitting the doctoral dissertation (no later than by the middle of the month, which is the last month of the Doctoral School for the doctoral student),
2. the planned schedule of research work to prepare the doctoral dissertation,
3. the planned date of publication or acceptance for printing (no later than halfway through the education period at the Doctoral School) of at least 1 authorial publication and 1 review publication or 2 authorial papers in a peer-reviewed scientific journal, included in the list prepared in line with the regulations issued pursuant to the Law on Higher Education – in accordance with the curriculum at the Doctoral School,
4. active participation in at least 1 international scientific conference in Poland or abroad (oral/poster presentation).

• Optionally:

1. preparation and submission of a grant application to Polish or foreign agency financing scientific activities by way of a competition,
2. completion of at least 1-month’s scientific internship at Polish or foreign research unit,
3. participation in the organisation of Polish or international scientific conference,
4. activities for the development of science and didactics (e.g., membership in a scientific association, foundation or commission, supervision over a student club).
5. In exceptionally justified circumstances, the doctoral student may request the Doctoral School Director to change the individual research plan. The request must be reasoned and should be submitted before the mid-term evaluation. The thesis supervisor’s opinion on this matter shall be attached thereto.

Annual report of the PUMS PhD student (ANNUAL DOCTORAL REPORT 2023[attachment 10])

Communication No. 9/2023[attachment 11] of May 29, 2023 of the Director of the Doctoral School Poznan University of Medical Sciences

The doctoral student shall be obliged to prepare and present to the Doctoral School Director annual reports on scientific work, submitted exams and credits received, as well as didactic work along with the thesis supervisor’s opinion on the progress in scientific work and preparation of a doctoral dissertation, as well as on didactic work. The annual report shall be submitted by July 20 of each calendar year for a given academic year.

Mid-Term Evaluation

According to the § 10 PUMS Doctoral School Regulations:

1. The implementation of the individual research plan prepared by the doctoral student shall be subject to mid-term evaluation, in a halfway through the education period resulting from the curriculum, while in the case of 6 terms’ education – during the fourth term. In particular, the evaluation shall comprise the timeliness and quality of the tasks stemming from the schedule for preparing the doctoral dissertation.
2. The mid-term evaluation shall be carried out by the board for the mid-term evaluation of doctoral students, hereinafter: “Board”, composed of 3 persons, including:

• the Director or deputy director acting as the Chairperson of the Board;
• one person holding the title of professor or the post-doctoral degree in the discipline in which the doctoral dissertation is being prepared, employed outside the entity running the Doctoral School;
• one person for whom the University is the first place of employment, holding the title of professor or the post-doctoral degree in the discipline in which the doctoral dissertation is being prepared.
• person included in the Board, employed outside the University, shall be eligible to 20% of the professor’s remuneration.

3. Neither the thesis supervisor nor the auxiliary thesis supervisor may be members of the Board.
4. The Doctoral School Director may invite other persons to participate in the work of the Board in an advisory capacity.
5. The mid-term evaluation shall be held in two stages, on the dates specified in the announcement of the Doctoral School Director:

• stage I shall comprise the doctoral student’s presentation of a written summary of the work and achievements to date;
• stage II shall comprise a practical evaluation in the form of the doctoral student’s summary of accomplishments on the progress of work on the preparation of the doctoral dissertation and a discussion during which the doctoral student shall be asked certain questions.

6. Evaluation is made within the following scope:

• broadly understood development of the doctoral student and their scientific achievements:

1. scientific papers accepted for printing or published by the doctoral student in peer-reviewed journals included in the list drawn up in accordance with the regulations issued pursuant to the Law on Higher Education (the evaluation covers, inter alia, the number of papers, the order of authorship and journal scores) – it is necessary to present a minimum 1 authorial publication and 1 review publication or 2 authorial papers, whereas in one of the authorial papers the doctoral student must be the first author. In the event of acceptance for printing, it shall be required to provide a confirmation of issuing the DOI number,
2. doctoral student’s active participation in scientific conferences (what shall be subject to evaluation are, inter alia, the number of speeches and type of conferences),
3. foreign or domestic (Polish) internships carried out by the doctoral student (what shall be subject to evaluation are, inter alia, the type of internship, the duration thereof),
4. doctoral student’s participation in research projects (what shall be subject to evaluation are, inter alia, the type of grant and the function performed).

• progress in the implementation of the individual research plan:

1. timely implementation of the current stages of the research schedule,
2. progress in the preparation of the doctoral dissertation.

• evaluation of pursuing the Doctoral School’s curriculum:

1. timeliness and quality of pursuing the Doctoral School’s curriculum (what shall be subject to evaluation are, inter alia, the timely completion of classes and getting credits, as well as the average overall grades obtained),
2. doctoral student’s involvement in activities for the development of science and didactics (what shall be subject to evaluation are, inter alia, membership in a scientific association, foundation or commission, organisation of conferences or workshops, and supervision over the student club).
3. The details of the evaluation within the scopes set out in section 6 are specified by the Director of the Doctoral School in an announcement issued annually by 31 March.
4. The mid-term evaluation shall with either a positive or negative result. The result of the evaluation along with the justification thereof shall be open.
5. Should the doctoral student score a negative result in the mid-term evaluation, they shall be removed from the list of doctoral students in accordance with the provisions of § 13.1.1 of these Regulations.

Please read the regulations.